Jasper Beer & Spirits Festival

Jasper Beer & Spirits Festival

February 9-11, 2024

 

Logistics + FAQs

• Below are some important details about festival logistics and frequently asked questions related to the Jasper Beer & Spirits Festival.  
• To ensure that you maximize the value of your participation, read this information carefully and share with your team!

 

Festival Location

• As always, this festival weekend will be held at the beautiful Jasper Park Lodge in Jasper, Alberta.  
• The festival is held on Superbowl Weekend – February 9 – 11, 2024

What’s Included in My Registration Fee?

There are two packages that you may choose from:

• Package #1 – Grand Tasting Registration Package (Early-Bird is $399)

• • • 2 x Exhibitor Passes per evening for the Grand Tasting (emailed 1 week prior to the event).
    • 1 – 8′ x 8′ booth space 
    • 1 – 8′ table with table coverings 
    • Amazing food prepared by the amazing chefs at JPL at the “Grand Tasting”

• Register directly through ABF for this package (link has been sent in updates).

• Pipe & drape is not provided for this festival – canopies are permitted

• Package #2 – Jasper Park Lodge Weekend Experience (Prices Vary)

• • • Accommodation at the Jasper Park Lodge (JPL).
    • Meals prepared by the amazing chefs at JPL.
    • Access to attend and participate in all seminars and activities throughout the weekend.
    • 2 x Exhibitor Passes per evening for the Grand Tasting (emailed 1 week prior to the event).
    • 1 – 8′ x 8′ booth space
    • 1 – 8′ table with table coverings
    • Amazing food prepared by the amazing chefs at JPL at the “Grand Tasting”

• Register directly through Jasper Park Lodge for this package (link has been sent in updates).
• Pipe & drape is not provided for this festival – canopies are permitted

 

The Grand Tasting – Public Event Times

• Friday, February 10
  • 5:00pm: Grand Tasting doors open for VIP Guests staying at Jasper Park Lodge.
  • 6:00pm: Grand Tasting Doors open for GA Guests not staying on the property.
  • 9:30pm: Sampling and entertainment ends.
  • 10:00pm: Grand Tasting and consumption ends.

• Saturday February 11
  • 5:00pm: Grand Tasting doors open for VIP Guests staying at Jasper Park Lodge.
  • 6:00pm: Grand Tasting Doors open for GA Guests not staying on the property.
  • 9:30pm: Sampling and entertainment ends.
  • 10:00pm: Grand Tasting and consumption ends.

 

Jasper Beer & Spirits Festival – Weekend Schedule (subject to change)

• Please Note

• • • Grand Tasting is open to all vendors who register for either Package #1 or #2

• Saturday and Sunday activities/seminars are open to vendors who register for Package #2 only.

• • Activities and times below are subject to change.

• Friday Schedule

• • 1:00pm – 4:00pm – Check-In
  • 5:00pm – The Grand Tasting

• Saturday Schedule

• • 9:00am – Breakfast
  • 10:15am – Seminars and Activities
  • 12:00pm – Lunch
  • 1:30pm – Seminars & Activities
  • 5:00pm – The Grand Tasting

• Sunday Schedule

• • 10:00am – Breakfast
  • 11:00am – Awards Ceremonies
  • 4:00pm – Superbowl Party (optional)

 

AGLC – Policies & Reminders

• Be sure to read and understand all information forwarded to you by AGLC regarding festival participation.

• • No minors allowed in the venue – this includes working at booths in any capacity!
  • No consuming alcohol behind your booth for any reason.
  • Products cannot be “pre-mixed” – all cocktail samples must be prepared on-site.

• All vendors serving alcohol must have Pro-Serve – and you must have proof 

• Maximum Sample Sizes:
  • Beer, Cider, RTDs – 4 ounces
  • Spirits – ½ ounce

 

Additional FAQ’s

• I need my product chilled – how do we do this?
  • There will be cold storage on site and ice available at no charge.
• Need to rent or purchase a draught unit?
  • Contact Craig with Everclear Draught Services – everclear@shaw.ca
• Are we allowed to sell merchandise at the festival?
  • These are sampling festivals and selling product is not permitted
• I have more questions – who should I contact?
  • Please email m.kondrat@albertabeerfestivals.com with any questions or comments!

A SIGNED CONTRACT/REGISTRATION FORM ACKNOWLEDGES THE BELOW BEER FESTIVAL RULES & POLICIES

1. There is to be no over-serving of alcohol under any circumstances. If you have a problem with any patron, please inform Security or the Police on site.
2. Absolutely no cash transactions for alcohol are permitted.
3. No free sampling. Minimum two tokens per sample.
4. All persons responsible for the serving or handling of alcohol for an exhibitor booth before, during or after the event must comply with all provincial legal certification requirements and laws. [4oz. samples is the law]. You must have valid ProServe or Servicing It Right Certification or to pour alcohol and you must have proof on you at all times during the festival to show to Alberta Gaming Liquor Cannabis (AGLC) or BC Liquor and Cannabis Regulation Branch (LCRB).
5. Serving either prior to or after the specified hours that the event is open to the public is in no way permitted.
6. With the exception of exhibitor beer bottles which must be emptied into the plastic sampling cups by the exhibitors themselves, absolutely no glassware is permitted anywhere on site or under any circumstances. NO FULL BOTTLES. 4 oz. samples only, to a maximum of two samples per person.
7. Each exhibitor will receive event exhibitor passes emailed to them in advance of the event which must be presented upon entry to the event. Upon presentation, exhibitors will be given a wristband that they must keep on for the duration of that session. No exceptions.
8. No refunds for any vendors who register for the festival.
9. Exhibitors may not share booth space without the express written consent of the show organizers.
10. Food and eatery booths must obtain written permission from event organizers before distributing alcohol in any form, in compliance with the AGLC or LCRB. They must also comply with all AHS regulations and can be shut down without refund for non-compliance.
11. Exhibitors must disclose any and all beverages/food that will be sampled by the public during the event.
12. All exhibitors must abide by all local health, safety, alcohol, fire and all municipal, provincial and federal laws at their own cost.
13. A minimum of two staff members must be present in each exhibitor booth at all times to ensure both safety and quality.
14. All exhibitors must maintain their booths in a respectable order. This means that all exhibitors are responsible for bagging their own trash and that all recyclables/empties are neatly bagged or re-boxed. At the end of each evening, all garbage and recyclables/empties must be placed in front of your booth for pick up.
15. Booths must be fully operational throughout all posted hours of the event. Any exhibitor that tears down earlier than posted event times indicated on the contract will be assessed a non- negotiable $250/hour charge.
16. The organizer’s posted load in, set up, and strike load out times must be adhered to without exception. Special arrangements must be adhered to without exception. Special arrangements must be made well in advance of the event – minimum of one week from set up date. All additional charges for electricians, forklifts etc. will be charged back to that exhibitor.
17. All exhibitors must have proper liability insurance in the amount of $3,000,000 (three million dollars) for participation in Alberta Beer Festivals events, and must name ‘Alberta Beer Festivals Inc.’ as additionally insured.
18. Do have fun. Do NOT drink & drive!
19. Non-compliance with any of these rules and policies will result in immediate fines.