Edmonton Craft Beer Festival

WHAT DOES MY REGISTRATION FEE INCLUDE?

10’ x 10’ booth space with pipe & black draping.
A 8’ table with white table coverings & black skirting.
6 exhibitor passes/night. Emailed 2 weeks prior to event.
10 complimentary passes for Friday and 10 for Saturday to be distributed to family, friends, staff and clients – emailed 1 month prior to the event.

IS THIS A SAMPLING EVENT?

YES. Each sample token is worth $1.00. You will get a rebate of $0.50 per sample token that you collect.

WILL WE RECEIVE EVENT PASSES FOR VALUED CUSTOMERS?

Yes, you will receive 10 passes for the Saturday afternoon session. These will be delivered approximately 1 month before each festival.

I WILL NEED MY KEGS CHILLED IS THIS POSSIBLE?

Yes, only if your product was ordered through the official liquor store of the event it will be delivered to the venue and kept in a refrigerated truck at no additional fee. If you did not order through the official liquor store, a reefer truck will be available to store the product you brought to the event for a fee. Please identify that requirement on the Registration Form, also note that ABF is not responsible for your product stored on the reefer truck.

DO I NEED TO RENT OR PURCHASE A DRAFT SYSTEM?

ABF does not rent or sell draft systems. If you require a system please contact Craig Sorrette from Everclear for draft system questions. Email: everclear@shaw.ca

WHERE DO THE ORGANIZERS GET THE PRIZES FOR THE CHARITY RAFFLE?

As part of your registration, we ask that all vendors donate five ‘swag’ prizes for the charity to raffle off at their booth. Please drop these off at the Information Booth during set-up.

SAMPLING REDEMPTION

All exhibitors must only accept official Alberta Beer Festival sample tokens. No exceptions. Sample tokens will be sold to the public at 1.00 each. A minimum of two tokens must be collected per 4 oz. sample of beer/drink. Please be aware that it is NOT permitted to ‘give’ away product. Event organizers will remit 50 cents back to the vendor from each token submitted. Reimbursement will be sent within 30 days of the close of the festival.

 CANCELLATIONS

There are NO refunds on cancellations.

CONFIRMATION

In order to ensure registration, please ensure that you have the following: Completed registration form, signed rules and policies form, as well as your final tally payment.

INDEMNIFICATION

The Calgary International Beerfest, The Edmonton Craft Beer Festival, The Banff Craft Beer Festival, The Jasper Beer & Spirits Festival, The Revelstoke Craft Beer Festival and Alberta Beer Festivals Inc., Sponsors, and/or the host facility shall not be responsible for injury, loss or damage to persons, goods, equipment or decoration which occurs during the transportation of goods and/or other cause beyond the control of the organizers, who shall be in no way whatsoever liable.

RESTRICTIONS

The event organizer reserves the right to modify the layout and exhibitor spaces should the need arise. Further, it is agreed that the exhibitor will not in any way sublet booth space without consent from event organizers. It is also understood that the event organizers reserve the right to restrict, prohibit or evict any exhibitor who in the opinion of the organizer is reflecting unfavourably against the character of the festival. Exhibitors may not tear down until show close.
The registrant, by execution of this document by it’s authorized representative, accepts the terms and conditions as set out and agrees to ensure compliance by its employees, agents or representatives participating in the festival.
Any of the following represent an understanding and acceptance of these rules and policies: submission of an Alberta Beer Festivals registration form, a signed rules and policies form, paid registration, participation in the event or any other indication that the organizers of the Calgary Beer Festivals deem to be acceptable.
The registrant further releases The Calgary International Beerfest, The Edmonton Craft Beer Festival, The Banff Craft Beer Festival, The Jasper Beer & Spirits Festival, The Revelstoke Craft Beer Festival and Alberta Beer Festivals Inc., It’s sponsors, the organizers, the volunteers, or the venue from any and all liability arising out of the participation in the events The Calgary International Beerfest, The Edmonton Craft Beer Festival, The Banff Craft Beer Festival, The Jasper Beer & Spirits Festival, The Revelstoke Craft Beer Festival and Alberta Beer Festivals Inc. and operation of the exhibitor of the registrant.

PLEASE NOTE

Exhibitor registration will only be considered to be valid when it has been completed in full and processed by Alberta Beer Festivals Inc., including all monies to be received. ‘In Full’ means fully executed Exhibitor Registration Forms, and a signed & dated ‘Rules and Policies’ page.

A SIGNED CONTRACT/REGISTRATION FORM ACKNOWLEDGES THE BELOW BEER FESTIVAL RULES & POLICIES

1. There is to be no over-serving of alcohol under any circumstances. If you have a problem with any patron, please inform security or the Police on site.
2. Absolutely no cash transactions for alcohol are permitted.
3. No free sampling. Minimum two tokens per sample.
4. All persons responsible for the serving or handling of alcohol for an exhibitor booth before, during or after the event must comply with all provincial legal certification requirements and laws. 4 oz. samples.
5. Serving either prior to or after the specified hours that the event is open to the public is in no way permitted.
6. With the exception of exhibitor beer bottles which must be emptied into the plastic sampling cups by the exhibitors themselves, absolutely no glassware is permitted anywhere on site or under any circumstances. NO FULL BOTTLES. 4 oz. samples only, to a maximum of two.
7. Each exhibitor will receive 5 event exhibitor badges and 5 exhibitor wristbands which must be presented upon entry to the event. No exceptions. Additional badges will be available upon request.
8. No Refunds for Any Vendors Who Register for the Festival.
9. Exhibitors may not share booth space without the express written consent of the show organizers.
10. Food and eatery booths must obtain written permission from event organizers before distributing alcohol in any form, in compliance with the AGLC.
11. Exhibitors must disclose any and all beverages/food that will be sampled by the public during the event with a minimum of one beer per booth.
12. All exhibitors must abide by all local health, safety, alcohol, fire and all municipal, provincial and federal laws at their own cost.
13. A minimum of two staff members must be present in each exhibitor booth at all times to ensure both safety and quality.
14. All exhibitors must maintain their booths in a respectable order. This means that all exhibitors are responsible for bagging their own trash and that all recyclables/empties are neatly bagged or re-boxed. At the end of each evening, all garbage and recyclables/empties must be placed in front of your booth for pick up.
15. Booths must be fully operational throughout all posted hours of the event. Any exhibitor that tears down earlier than posted event times indicated on the contract will be assessed a non- negotiable $250/hour charge.
16. The organizer’s posted load in, set up, and strike load out times must be adhered to without exception. Special arrangements must be adhered to without exception. Special arrangements must be made well in advance of the event – minimum of one week from set up date. All additional charges for electricians, forklifts etc. will be charged back to that exhibitor.
17. All exhibitors must have proper liability insurance in the amount of $3,000,000 (three million dollars) for participation in Alberta Beer Festivals events, and must name ‘Alberta Beer Festivals Inc.’ as additionally insured.
18. Non-compliance with any of these rules and policies will result in immediate fines.